Bill approval workflows

Multi-step approval by amount, vendor or account — with the audit trail that makes an approval mean something.

Purchases → Approvals.

Rules route a bill to the right approver based on its amount, its vendor, its account, or its project.

Multi-step: a bill can require several approvals in sequence — a manager under $5,000, a manager and a director above it. Each step records who approved, when, and any comment.

Segregation of duties: the person who entered a bill cannot be the only approver of it. This is enforced, not advised.

What approval gates: an unapproved bill cannot be paid. It still posts to the ledger — the expense is real whether or not anyone has signed for it — but it will not appear in a payment run.

Rejection sends it back with the reason attached.