Expenses, receipts and mileage

Out-of-pocket costs, card spend and mileage — captured, coded, and billed on to a customer where they belong.

Purchases → Expenses.

An expense is a cost that is not a vendor bill — a card charge, an out-of-pocket purchase, or a mileage claim.

Where they come from: entered by hand, matched from a bank feed, or created from a photographed receipt (see Receipt capture).

Reimbursement: an expense paid personally by an employee posts to a payable to that employee, and is settled in a reimbursement run rather than disappearing into the ledger unpaid.

Mileage is entered as distance, not money. The rate — the IRS standard rate or your own — is applied for you and updates with the year.

Billing it on: mark an expense billable to a customer or project and it waits in the unbilled queue. See Billable expenses and markup.