1099 preparation

Contractors tracked all year, card payments excluded, W-9s and tax IDs checked, and a readiness list of who meets the threshold. IntuBu prepares the list; it does not file 1099s or send recipient copies.

Purchases → 1099 Center (also under Taxes → 1099).

Through the year: vendors marked Track for 1099 on the vendor record accumulate their reportable payments. The vendor record holds the Tax ID (TIN) (stored encrypted and masked in lists) and W-9 status — not requested, requested or received. The 1099 Center counts vendors missing a W-9, and the Contractors page and vendor list show a W-9 badge.

What counts: bill payments, expenses and cheques to the vendor. Payments made by card or PayPal are shown separately as Card-paid (excluded), because the processor reports those on a 1099-K — counting them would double-report the contractor's income.

The threshold shown is $600 per vendor for the year, and each vendor's payments are reported in one box (NEC box 1 by default). Check the current IRS threshold for the year you are filing.

At year end: pick the year and press Prepare filings. It lists each vendor over the threshold as Ready, or Blocked with the reason — missing TIN, or W-9 not received — so you can chase them before the January 31 deadline.

IntuBu does not file 1099s or send recipient copies. Use the list to file through the IRS's online system or your provider. The 1099 Summary report and the 1099 recap in the Year-end tax package carry the same figures.