Payroll tax centre

What payroll owes, the states your employees work in with their withholding rates, Form 941 and W-2/W-3 prepared for you to file, and recording the tax deposits you make.

Payroll → Tax Center.

Liabilities owed is the balance of the Payroll Liabilities account — taxes withheld, employer taxes and deductions accrued by runs and not yet paid over. State registrations lists each state your active employees work or live in, with its withholding rate (Estimate for a graduated-rate state, which is withheld at a single blended rate) and the unemployment (SUTA) rate.

Form 941 — quarterly federal return. Choose the year and quarter and the return is worked out from the runs you have processed: employees, wages, federal income tax withheld, Social Security and Medicare, total taxes, the deposits found for the quarter, the balance due or overpayment, and the monthly liability for line 16. Use it to fill in the form. Wages imported from a previous system count toward the wage limits but not toward this return, because that system filed its own.

W-2 / W-3 — annual wage statements. Choose the year to see each employee's boxes and the W-3 totals; download them as PDF or CSV. The PDF is a worksheet copy to transcribe onto the official forms or upload through the SSA's Business Services Online — not the scannable red Copy A. Social Security numbers are not stored, so enter them on the form yourself.

IntuBu does not e-file. Both forms are prepared for filing: you file them through the IRS and SSA online services or your payroll provider. State withholding and unemployment returns, and Form 940, are not prepared here.

Record a deposit when you pay the tax: amount, date, agency, the Form 941 quarter it pays (for federal deposits) and the account it came from. It posts DR Payroll Liabilities, CR bank, so the centre and the ledger agree, and federal deposits count on that quarter's 941.

A mid-year switch needs the earlier payroll history loaded first, so that W-2s combine — see Payroll year-to-date import.