Running payroll
Four steps — pay period, hours and earnings, preview, submit — with each employee's taxes and deductions shown before anything posts. IntuBu calculates and posts payroll; it does not pay employees or file returns for you.
Payroll → Run Payroll.
Four steps:
- Select period — Period start, Period end, Pay date, Frequency (weekly, biweekly, semi-monthly or monthly) and Fund from, the bank account the net pay comes out of.
- Hours & earnings — a grid of employees: Regular, Overtime, PTO, Sick, Holiday, Bonus, Commission and Reimburse. Hours are prefilled from approved time entries in the period — up to 40 a week as regular, the rest as overtime for employees marked overtime-eligible — and reimbursements from approved expense claims. Salaried employees' regular pay is fixed. Change anything before you continue.
- Preview — the totals (Gross pay, Employee taxes, Employer taxes, Total cash required) and, per employee, earnings, employee taxes, deductions (pre-tax, post-tax and garnishments), employer taxes and net pay. Warnings flag a negative net pay, a garnishment capped at the 25% legal limit, and state withholding that is an estimate (below).
- Submit — posts the run and shows its confirmation and the tax deposit dates to plan for. Approved time in the period is locked.
What it does not do. IntuBu does not move money: there is no direct-deposit file and no cheque printing. Pay employees from your bank, or through your payroll provider, for the net amounts shown. It does not file returns or pay the tax either — see Payroll tax centre for preparing Form 941 and W-2s and for recording deposits you make.
Posting: DR wage expense per employee (tagged with their class), DR employer payroll tax expense; CR the bank for net pay, CR Payroll Liabilities for taxes withheld, employer taxes and deductions owed. Reimbursements post as an expense.
Overtime is paid at 1.5× for overtime hours. The split at 40 hours a week is made when the grid is prefilled; there are no state daily-overtime rules.
State withholding. States with a flat income tax are withheld at that state's official rate for the year. States with graduated brackets are withheld at a single blended rate and marked as an estimate — check those paychecks against the state's tables or your payroll provider.
Contractors are not paid in a run. Pay them as vendors (a bill, a payment or a cheque); those payments feed 1099 preparation.