Paying bills

Pick the bills, choose the account and method, take any early-pay discount, and post the payments — printed checks queue up, external payments are marked as paid.

Purchases → Pay Bills.

The list is every open bill with vendor, bill date, due date, original and open amounts, and — where the vendor's terms offer one and it is still in date — the early-pay discount available. Tick the bills to pay; a payment amount can be less than the open amount for a partial payment.

Payment date, Pay from, Method. Choose the bank or card account and the method. Check (print queue) assigns check numbers from the starting number you give and queues the checks for printing; Mark as paid externally records a payment already made by another means (a bank transfer typed at the bank, a card paid through its own portal) and takes a reference.

Posting. Each payment is DR Accounts Payable · CR the paying account, one payment per vendor covering the bills ticked; a discount taken posts to the purchase-discounts account. A bill can be paid to the cent of what is open and no further; the balance and status (partial, paid) update at once.

Approvals. If bill approval is switched on, only approved bills appear here — see Bill approval workflows. Vendor credits reduce what is owed before you get here — see Vendor credits.